Job Description

Job Title: Executive Administrative Assistant to the President and Chief Executive Officer of the RAND Corporation
Job ID: 4951
Location: Santa Monica
Full/Part Time: Full-Time
Regular/Temporary: Regular

Title

Executive Administrative Assistant to the President and Chief Executive Officer of the RAND Corporation

Overview of RAND

The RAND Corporation is a research organization that develops solutions to public policy challenges to help make communities throughout the world safer and more secure, healthier and more prosperous. RAND’s research and analysis address issues that impact people everywhere, including security, health, education, sustainability, growth, and development. Headquartered in Santa Monica, California, RAND has close to 1,800 people from approximately 50 countries working in offices in North America, Europe, and Australia, with annual revenues of more than $308 million.

RAND is nonprofit, nonpartisan, and committed to the public interest.  Our research is sponsored by government agencies, charitable trusts, and community nonprofits. In addition, we rely on philanthropic support to pursue visionary ideas; address critical problems that are under-researched; shape emerging policy debates; and devise innovative approaches for solving acute, complex, or provocative policy challenges. RAND values objectivity and integrity in both its research processes and internal interactions. We emphasize a collegial environment that respects the contributions and dignity of all staff.

Position Description

An exceptional opportunity exists to provide high-level support to the President and CEO of the RAND Corporation and join an energetic, high-performing, collaborative team in the President’s Office.

Advanced job responsibilities include preparing thoughtfully designed and detailed business reports and presentations on a wide array of topics; maintaining detailed databases, spreadsheets, notes and other record-keeping systems; and continuously innovating new and better ways of doing things.

General administrative support includes enhancing the CEO’s effectiveness by managing various task lists, complex scheduling across multiple calendars, planning and staffing a wide array of internal meetings, scheduling complicated travel and handling material of a sensitive or confidential nature. The position also includes organizing high-profile executive events and meetings and working collaboratively with RAND’s in-house conference services and catering teams, or offsite vendors, as appropriate. 

Qualifications

The successful candidate is hyper-organized, thrives on efficiency, and is an enthusiastic problem solver. The position is highly interactive and involves constant communication with the executive and other team members, as well as numerous other top executives and assistants throughout the organization. The candidate must be proactive, multi-task and prioritize with minimal direction. Staying organized and producing high-quality work product in this position requires exceptional technical skills in Word, Excel, PowerPoint and Outlook; Mac skills are a favorable but not necessary. The position requires a minimum of 6 years of high-level executive administrative assistant experience with demonstrated exceptional organizational, communication, and interpersonal skills. Attention to detail and accuracy is essential. It is also critical that the individual be a team player, exhibit discretion, professional demeanor and good judgement in working with all levels of individuals within and outside of RAND.

Education Requirements

College degree desired with equivalent experience in-lieu of a college degree acceptable.

Experience

A minimum of 6 years of high-level executive administrative assistant experience is required.

Security Clearance

U.S. Citizenship is required to obtain a security clearance. Active secret clearance preferred.

Location

Santa Monica

Special Note

Current RAND employees at RAND office locations outside of Santa Monica that meet the qualifications for this positon are welcome to apply and will be considered.

Positions Open

One

Return to Open Positions